Google Drive gives you a lot of memory space with which to store your computer files. So much, in fact, that you might upload more stuff than you can keep track of! Fear not, though; like many computer desktops and email clients, Google Drive allows you to create, edit, and delete virtual folders that will help you keep track of everything. You can even share a folder in order to share all of the files within it at once! How convenient is that?
Go to drive.google.com in your web browser and log in.
Click New in the upper-left corner, and select Folder from the drop-down menu.
A window will pop up, asking you to name your folder. Click in the text box inside the window and type in a name for your folder. Then click Create.
To create a new folder inside an existing folder, click on the folder to select it. Then, click the More Actions menu (it looks like three stacked dots), and then click New Folder. From there, the process is the same as described in step 3 of the previous section.
If you select a folder, click the More Actions menu, and then click Move To, a window will pop up allowing you to choose a location to move the folder to. Click on the name of the folder that you wish to move the current folder inside, or click the folder icon with the plus sign inside it to instantly create a new folder that you can move the current folder to (you can give it a name, as well). Then click Move.
You can use this same process when you have a file selected to move a file to a folder. Or, to speed up the process, you can click and hold the mouse button down on a file or folder in Google Drive, then move your mouse over to the folder that you want to put it inside, and then release the mouse button.
If you select a folder, click More Actions, and then click Add Star, your folder will show up in your Starred menu on the left-hand side. This is an easy way to keep track of files and folders that you use frequently. Repeat this step to remove the folder from the Starred menu.
You can change what colours your folders display in, if that helps you keep your folders organized and easier to tell apart. Simply click a folder to select it, then click the More Actions menu, move your mouse cursor over Change Color, and then click the colour that you wish to have your folder display in.
You can also rename a folder by clicking on it to select it, then clicking the More Actions menu, and then selecting Rename. A window will pop up allowing you to give your folder a new name. Simply click in the text box inside the pop-up window and type in a new name for your folder, and then click OK.
Click on the folder in Google Drive that you wish to share to select it, and then click the Share icon in the upper-right corner.
Sharing a folder on Google Drive follows almost the exact same procedure for sharing a file, as we outlined in our How to Share Files on Google Drive tutorial. There is one exception, though: you cannot prevent people who have commenting or viewing access to the folder from downloading it or copying it. You can, however, set this option for the individual files inside the folder.
A folder will have a little person added to its icon if it is being shared. Note that changing a folder's sharing settings will apply the same sharing settings to all of the files inside the folder. As we mentioned in the previous step, though, you can still change the sharing settings for each individual file within the folder.
You can also download a folder and all of the contents within it that you have permission to download. Simply click on the folder to select it, click the More Actions menu, and then click Download. From there, the process is pretty much the same as it is for downloading a file, as we outlined in our How to Download Files from Google Drive.
Note that, to save memory space and thus increase download speeds, your folder and the files inside it will be downloaded as a compressed archive, known as a ".zip" file. To decompress the folder and its files into a useable state after you download them, follow these instructions.
Click on the folder in Google Drive that you wish to delete, in order to select it. Then click the Remove icon in the upper-right corner.
From there, click the Trash menu on the left-hand side, click the folder again, and then click Delete Forever in the upper-right corner. In the pop-up that appears to warn you that you can't take back this action, click Delete Forever to confirm that you want to delete the folder.
Remember that deleting a folder will delete all of the files inside it, so be sure that you've moved any files that you want to keep out of the folder before you delete it!
That's everything you need to know about folders in Google Drive!
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