How to Use Wunderlist

Now that we’ve introduced what Wunderlist is, told you about Wunderlist’s pricing models, and reviewed Wunderlist’s pros and cons, it’s time to start using Wunderlist itself!  This tutorial will give you a brief tour of Wunderlist’s main functions, including how to set up and log into an account, create and manage lists of tasks, create and edit to-dos, and search for a list or to-do in Wunderlist.

Note that this lesson will cover using Wunderlist from the website.  If you’d like to use Wunderlist without having to visit the website every time, you can download and install an application form of it.  For instructions on how to download and install Wunderlist on your desktop computer, see our Wunderlist for PC article.  If you want to use Wunderlist on your tablet computer or smart phone instead, see our Wunderlist Mobile App article for download and installation directions.

How do you use Wunderlist?

Step 1: Create a Wunderlist account

  1. Go to and click Create a Free Account in the top-right corner.

  2. On the next screen, click in the box labelled “Name” and type in your name.  Then, click in the box labelled “Email” and type in your email address.  Then, click in the box labelled “Password” and type in a password to protect your Wunderlist account with.   Finish by clicking Create Free Account.

    (NOTE: If you have a Facebook account, a Google account — such as for Gmail or Google Drive — or a Microsoft account — such as for Hotmail — you can click the respective buttons below the sign-up box to log into that account and set up your Wunderlist account with details from that account.)

  3. To start you off, Wunderlist will ask you what kind of lists you’d like to use Wunderlist to keep track of.  Click one of the suggestions here to mark it or unmark it.  Select at least one, and then click Get Started.

  4. Before you go any further, you’ll need to verify your account.  Go to your email client and log in.  Find the email from Wunderlist titled “Please Confirm Your Wunderlist Account” and click on it to open it.  Then, just click the blue Confirm Account button inside the email.

Step 2: Sign into Wunderlist

  1. Go to and click Sign In in the top-right corner.

  2. Click in the box labelled “Email” and type in the email address that you provided when you signed up for Wunderlist.  Then click in the box labelled “Password” and type in the password that you chose to protect your Wunderlist account with.  Finish up by clicking Sign In.

    (NOTE: If you signed up for Wunderlist using your Facebook, Google, or Microsoft account, click the respective button below the sign-in box and enter your credentials for that account.)

Step 3: Familiarize yourself with lists

  1. Lists are the main categories for organizing your tasks (“to-dos”) in Wunderlist.  To create a new one, click Create List at the bottom of the left-hand panel.

  2. In the window that pops up, click in the box labelled “List Name” and type in a name for your list.  Then, if you want to give any of your friends, family, or co-workers who use Wunderlist access to this list, click in the box labelled “Name or Email Address”, type in the person’s email address, and select it from the drop-down menu of suggestions that appears.  If you wish to remove someone from the list, click Remove beside their name or email address.  When you’re done, click Save.

  3. Once you’ve created a list, you can click on the list in the left panel to select it.  If you click the pencil icon, you can edit the list, including changing its name or adding or removing users who can access it.  You can also click the trash can icon to delete the list, or the cut-out icon to create a copy of the list.  Or, just click Done to save your changes.

Step 4: set up your to-dos

  1. “To-dos” are the tasks that you’ll be keeping track of with Wunderlist.  To create a new one, click the list in the left-hand panel that you wish to add a to-do to.  Then, click in the box labelled “Add a To-Do” and type in a name for the task.

    You can also click the calendar icon on the far right and give this task a due date, or set a reminder for it.  Click the date on the calendar that you wish to set the due date or reminder for (use the scroll bar to cycle through months), and then below that, select when the due date will repeat (never, daily, weekly, monthly, or yearly), or when you will receive a reminder about this task (enter a time and select AM or PM).  You can also click the star icon to mark this to-do as a priority one.

    When you’re finished, press the “Enter” key to add this to-do to the list.

  2. If you want to move the to-do to another list, simply move your mouse cursor over it, click and hold the mouse button down, move the to-do to the list that you wish to add it to, and release the mouse button.

  3. To rename a to-do, change its due date (or due date frequency), or change its reminder date and time, start by double-clicking on it.  Then, click in the box containing your to-do’s name and type in a new name.  Or, click where it says “Set Due Date” to set or change the to-do’s due date, or click where it says “Remind Me” to change the reminder date and time for this to-do.

  4. Double-clicking on a to-do also allows you to add or remove sub-tasks, if there are several parts to the objective that you want to accomplish.  Simply click where it says “Add a Subtask” and type in a description of the sub-task, and then press the “Enter” key (or click anywhere else on the screen).

    You can also rename a sub-task by clicking on its name and typing in a new one, or re-order a sub-task by clicking and holding the mouse button down on it, moving it to a different position in the list of sub-tasks, and then releasing the mouse button.  You can mark a sub-task as complete or incomplete by clicking the check box beside it (the to-do that it’s part of will change colour accordingly, akin to a progress bar).  Or, you can delete a sub-task by clicking the “X” beside it.

  5. If you’d like to add additional details about this to-do, double-click on it, and then click in the box labelled “Add a Note”.  Then, type in the information that you’d like to add.  You can also click the pop-out icon on the right side of the box to display a larger window, which may make it easier for you to format your note (click the “X” in the top-right corner to finish).

  6. You can also upload files that everyone who can access this to-do can see.  Double click the to-do, and then click where it says “Add a File” to open an explorer window that will allow you to select a file from your computer to upload.  Find a file, click on it, and then click Open.

    You can also click the microphone icon to create a voice recording and add it to the to-do.  Click the Record button (the red circle) to begin recording.  Click it again (it will turn into a Pause button) to stop recording.  Then, you can click the blue Play button to play back your recording, or click it again (it will turn into a Pause button) to stop playback.  Click the “X” next to the timestamp to delete your recording and start over, or click the checkmark icon to save and upload your recording.

    Wunderlist is also integrated with, so if you click the Dropbox icon, you can log into Dropbox (if you haven’t already) and choose a file to upload from your account.

    Any files that you have uploaded will be displayed below “Add a File”.  Click on a file to access it, or click the “X” beside a file to delete it.

  7. You can also add comments to a to-do, in order to discuss progress and other things like that.  Simply double-click a to-do to open its details pane, click in the box labelled “Add a Comment”, type in what you want to say, and then press the “Enter” key.  To delete a comment that you’ve posted, click the “X” beside it.

    Finally, if you’d like to delete the current to-do, click the trash can icon in the bottom-right corner of the to-do’s details pane.

Step 5: Search for what you need to find

  1. Searching in Wunderlist is pretty simple.  Start by clicking the magnifying glass icon at the top of the left-hand pane.

  2. Type in the word or phrase that you’re looking for.  Wunderlist will search within all to-dos in your list for that phrase, including in sub-tasks, notes, or comments.  Any to-dos that contain your search terms will show up in the main window.  To clear your search terms, click the “X” beside the search box, where the magnifying glass icon was.


Those are all of the basic functions that you need to know in order to use Wunderlist!