Now that you know what Evernote is and how it works, you should learn about the potential safety concerns associated with using Evernote, and what you can do to protect yourself from these dangers. In this article, we’ll outline the safety and security risks of using Evernote, and give you tips how to counter them. But before we start, we should answer the basic question: how safe and secure is Evernote?
Evernote is as safe and secure as most other online services, because it requires a password and email address pair to log into an account. You can also enable a two-step sign in process in order to secure your account further. This requires an additional PIN number, which you must also input to access your account.
However, there are some risks associated with using Evernote, which are similar to the risks associated with any other online service. To counter these potential online dangers, follow our 5 tips below on how to stay safe when using Evernote and keep your notes secure.
5 safety tips for using Evernote
1. Enable two-step verification for your Evernote log in.
Evernote requires all users to enter their email address and a matching password to log in. However, you can also enable two-step verification, which requires you to create a PIN number and enter it (in addition to your email address and password) every time you log in to your Evernote account.
This is an added level of safety that we would recommend you enable. You can do so by accessing your account settings, clicking on Security Summary, and then clicking Enable under “Two-Step Verification.” You will need to verify your email, and then follow the instructions to create your PIN. Ensure it is a number you can remember, because if you enable this feature and then forget your PIN, you will not be able to access your account or recover your notes.
2. Don’t save personal information such as addresses, credit card numbers, or your social security number.
Though Evernote is data-encrypted and protects your privacy, it is never a good idea to record your personal information in an online space. Your address and phone numbers, credit card numbers, and social security number especially should never be recorded or shared in an online space. Keep this information personal and private, and do not create private notes that would allow others to steal your identity.
3. Avoid phishing scams.
Luckily, Evernote is a website that requires little (or no) interaction with other users, depending on your preferences. However, the “Work Chat” function does allow you to speak with other users with instant messages. You are also able to share your notes, or receive notes from others.
Never give out personal information within the Evernote chat. Also, be careful what notes you share with others, and which notes you accept from other users. Evernote also sends emails about Evernote products and services, and will send you reminders if you enable these through your account. However, they will never send you emails asking for personal information. If you upgrade your plan, that will be done securely, through the website, and never through an email.
4. Periodically check your device usage history.
Evernote allows you to monitor its usage across all of your devices. This includes when you used a particular device to access your account, and the IP address that it used. This will allow you to see if anyone is using a device to log into your account unauthorized, and approximately where they're located. Check this periodically or if you suspect someone is using another device to gain access to your account.
5. Lock your devices with passwords in case they are lost or stolen.
If you use Evernote on your mobile devices, and then they are lost or stolen, another person may have the ability to access your Evernote account. To prevent this from happening, it is wise to enable the two-step verification (explained above in tip #1). But you can also lock your device with a passcode so that a thief cannot gain access to your device. This is an added level of security to help protect your Evernote account, should one of your devices go missing. You can also revoke access of your devices to your Evernote account by going to Account Settings, then clicking Devices, and then clicking Revoke Access beside the device that you don't want to allow into your Evernote account.
And that’s our rundown on Evernote safety! If you feel like you may be interested in using Evernote, check out our next article on the costs associated with Evernote, or our review of Evernote to determine if it will be the right online organizational service for you!